Volunteer Agreement

Thanks for your interest in Midsumma Festival and your commitment to our volunteer program. Midsumma Festival is a volunteer fueled organisation that simply couldn't operate without the passionate and committed contribution from people like you within our community. Each and every volunteer is an ambassador for Midsumma: enthusiastic, friendly, helpful and professional at all times. Please check the About page for background information about Midsumma. Our vision, mission, profile and strategic objective are outlined in the Midsumma Strategic Plan: 2014-2016.

1. What Midsumma Festival Agrees to Provide You

In order to enhance your experience, Midsumma Festival will:-

  • Provide you with orientation and induction
  • Ensure you have fun and meet people
  • Provide you with a healthy and safe workplace
  • Provide insurance coverage for you, whilst you are acting as a Midsumma Festival Volunteer
  • Define your roles and develop clear job descriptions
  • Provide appropriate levels of support and management for you
  • Ensure your work complements but does not undermine the work of core staff
  • Respect you as a valuable team member
  • Acknowledge and value your contributions
  • Provide clear conflict resolution processes

Midsumma Festival reserves the right to select the people who will best represent the organisation, and to assign people to particular roles and duties as felt appropriate.

2. In Order to Enhance the Festival, Volunteers will:
  • Start at the scheduled time, and be dressed and groomed appropriately
  • Be asked to carry out specific duties to the best of their ability
  • Respect the authority of, and decisions made by, Midsumma Festival Board Members and staff
  • Contribute to the continuous improvement of the festival
  • Be honest and reliable
  • Adhere to and follow policy, procedure and guidelines
2.1 Punctuality

We request that volunteers are punctual. If an unforeseen situation arises whereby a volunteer will be late please contact the Event Team Leader, Volunteer Manager or Operations Coordinator so other arrangements can be made.

2.2 Attendance

If you are unable to attend your shift, please notify the Volunteer Coordinator or Volunteer Team Leader as soon as possible so that a replacement can be organised.

2.3 Etiquette

All volunteers are representatives of Midsumma Festival, and as such must be professional, courteous and respectful to the public at all times.

2.4 Dress Code

Volunteers are supplied with the appropriate means of identification. This may take the form of a T Shirt and/or a lanyard. All Volunteers are required to wear such items during the time of their shift. When not on shift these items must be removed or covered. Attire must be appropriate for the task you are undertaking, please refer to the shift brief for any specific requirements.

2.5 Drugs & Alcohol

The use of alcohol and drugs are prohibited whilst working your shift.  Any volunteer found to be under the influence will be retired for the duration of the event and disciplinary action may be taken.

2.6 Confidentiality

Occasionally volunteers will be privy to confidential information of the festival.  Volunteers must not divulge this information to other parties under any circumstances, either during the term of volunteering or after ceasing as a volunteer.

2.7 No Remuneration

You agree that any work you perform for Midsumma Festival is on a voluntary, unpaid basis and you will not be entitled to any remuneration benefits however described.

2.8 Paid Employment

Volunteer work for Midsumma Festival is not a prerequisite for paid employment and volunteering does not guarantee a paid position.

2.9 Media

Volunteers are not authorised to speak to the media on Midsumma Festival's behalf.  Any requests by the media must be directed to the Festival Publicist.

2.10 Conflict Resolution

The Midsumma Festival Board are committed to resolving any conflict to the satisfaction of all parties. Please direct any conflicts to the Volunteer Coordinator or Team Leader in the first instance. If the conflict involves this person, please direct the issue to a staff or Board Member. The issues, discussions and resolution achieved will be recorded in writing and a letter confirming the outcome of the meeting will be sent to all parties involved.

2.11 Workforce Check-in

Sign on/off forms must be completed at the start and end of every shift at Carnival, T Dance and Midsumma Pride March, to aid us in accurately reporting on the person-hours required to produce the event. Volunteer hours are recorded for insurance purposes and to assist with the collection of statistical data in support of funding applications. Please ensure you complete a registration / time sheet.

2.12 Termination

Where the conduct or behaviour of a volunteer places the health or safety of another person at risk or results in any illegal activity, that volunteer's involvement in the Festival may be immediately terminated by the Volunteer Coordinator, Midsumma Festival staff or any Midsumma Board member.

2.13 Privacy Statement

By registration, you agree to us collecting the personal information you provide. This information will generally be used solely by Midsumma Festival Inc. for the purposes of ensuring that we assign you to an appropriate volunteer position, for contacting you regarding events during the Festival, and maintaining health and safety records for all volunteers.  We may give this information to third parties, but only where we are required by law to do so. You have the right to request details, or amend any personal information that Midsumma Festival holds about you by contacting Midsumma Festival Inc. at any time.

2.14 Health & Safety

Midsumma Festival is committed to providing a safe working environment for all its volunteers and will provide relevant induction sessions in relation to event-specific health and safety issues. Volunteers are obligated to act responsibly with regards to health and safety as outlined in the Victorian Occupational Health and Safety Act 2004 and associated regulations. Midsumma Festival's Occupational Health & Safety Policy & Procedure are available on request, please contact the Volunteer Coordinator.

2.15 Recognition of Volunteer Dedication

Midsumma Festival thanks and acknowledges the contributions and achievements of our volunteers and recognises that the Festival could not happen if not for your dedication and commitment. Midsumma Festival shows its appreciation by holding a Volunteer function at the end of the Festival and will provide all registered volunteers with a certificate of participation.

2.16 Certification

Some roles undertaken by volunteers require by law a professional certification or compliance card. If you hold a Victorian Working With Children's Check, Responsible Service of Alcohol or First Aid Certificate, please provide a copy to us.

2.17 Other Terms and Conditions

Midsumma Festival has, and may introduce, a number of policies and procedures to assist it produce the Festival, comply with its legal obligations and support those working for it. By signing this agreement, you agree to be bound by, and to comply with, these policies and procedures as amended from time to time.

Midsumma Festival welcomes volunteers of all ages, however if you are under 18 we will need to have a parent or guardian co-sign the Volunteer Agreement with you. Please fill in the online registration form as well as print out and sign a copy to mail to us at the Midsumma Festival office (Midsumma Festival Inc., City Village Level 8, 225 Bourke Street, Melbourne 3000).