Carnival Stall Registration Form

Please use the form below to register a stall at the 2018 Midsumma Carnival on Sunday 14 January 2018.

Be sure to read the Essentials section in the Carnival Stalls Information Pack and please take a moment to read through the entire form before entering any data, to make sure you have all the information you need.

You cannot partially fill in your registration form and return to it later, so please have all your material ready at the time of registering your stall.

NOTE: we recommend that you use one of the following browsers: Google Chrome, Mozilla Firefox or Safari (on Apple devices).

Organisation or Company Name
This is not your stall name. Please leave blank if you don't have an organisation or company name.


How Can We Contact You?

Tell us a little about yourself.
Note: required fields are flagged with an asterisk (*).

Primary Contact

All emails from Midsumma regarding your stall will be sent to the email address provided below.
All organisational and personal information is for Midsumma's internal use and will not be published.
First Name *

Last Name *

Email *

Please Confirm Email *

Mobile *:
  Confirm Mobile *
Other Phone:

Postal Address
   City:   State:   Post Code:


Tell Us About Your Stall

Name of your Carnival Stall *
This will be what your stall is referred to online as well as on the Stallholder Map on the day.
This may be the same as your company/organisation’s name, or something different.

Your Social Media or Website (Facebook or Instagram or Website)
Midsumma lists all stallholders on our website for reference by the queer community all year round. By providing a link to your website or social networking site, people will be able to find out more about your organisation.

Activities *
What activities will you be conducting on the day?

Food and Beverage
Are you giving away food or beverages?
If so, please outline the food and beverage you will be giving away, including any lollies, bottled water or fruit.

Note: If you wish to give away food or beverage you will need a food traders permit from the City of Melbourne via Streatrader. Failure to provide this will prevent any food or beverage from being distributed within your stall.
What signage will you be displaying at your stall?

Please note that nothing is permitted to be nailed or pegged into the ground - it must be either water or sand weighted.
No signage is permitted to be stuck on the walls of the marquee either.
See the Signage at your Stall topic in the information pack for more details.
Location Sensitivity
Does your group require placement away from certain stalls, such as ‘not near Youth Groups' or 'not near R-Rated groups’?
If so, please specify:

Midsumma will endeavour to satisfy such requests to the best of our ability.


Let’s Place Your Order

Each general booking includes the following on the day (but can be customised to add extra features - see next section):
  • Space: 3m x 3m marquee space
  • Table: 1 x 1.8 metre trestle table
  • Chairs: 2 x plastic chairs
Stallholder Category*:
Please select which category your stall falls under, based on the Category Criteria defined in topic Stall Specifications of the Carnival Stalls Information Pack.

If a Community Stallholder, please select which category best describes you:



Customise Your Booking

Please select any additional items you would like to purchase for your stall.
Additional Marquee Space (3m x 3m):
Note: The cost of an extra marquee space is equivalent to the price of one general booking of your selected category.

Additional Trestle Table (1.8m long):
Number of extra Trestle Tables (cost = $22 per unit):
Additional Plastic Chair:
Number of extra Plastic Chairs (cost = $11 per unit):
POWER: do you require power at your stall?
Purchase power (cost for a single outlet = $50 per booking):
If so, number of 15 Amp Power Outlets Required:
Electrical Equipment being used:
CORFLUTE SIGNAGE: do you require Corflute Signage for your stall?
What is Corflute Signage and why should I order it? Please refer to the FAQs topic in our Carnival Stalls Information Pack to learn more. Corflute signage will be set up by Midsumma prior to your arrival.
How many Corflute Signs would you like? (cost per unit = $50):
Please provide a link to a high resolution jpeg of your logo to be included on your Corflute Sign (if a logo is required):
If unsure how to provide this, check out our How to Provide Links to Files guide.
Do you wish to purchase Roving Rights?
If you would like to undertake activities in the wider grounds at Carnival more than one metre from your stall, you will need to purchase Roving Rights. Anyone caught distributing materials at Carnival more than one metre from their stall without a pass will have their materials taken from their possession.
I would like to purchase Roving Rights for 4 people (price $2,000 inc GST):


Public Liability

Please provide a link to your Public Liability certificate:
If unsure how to provide this, check out our How to Provide Links to Files guide.

Expiry Date (YYYY-MM-DD): 


Donating to Midsumma

Would you like to make a tax deductible donation to Midsumma? Midsumma is very grateful for the many generous donations made by our Carnival Stallholders.
Please enter whole dollar amounts only:


Nearly There!

To complete your registration, please click the SUBMIT button below.
By submitting this application, you acknowledge and agree to the Terms and Conditions.
This includes, but is not limited to, the acknowledgement of:
  1. Deposit: the $50 deposit being non refundable if the registration is withdrawn or cancelled by either party.
  2. No Balloons: balloons are prohibited in the decoration of stalls, due to potential cause of environmental damage.
  3. Food Traders Permit: a food traders permit from the City of Melbourne via Streatrader is required to hand out food or beverage and no food or beverage is allowed to be sold. Failure to submit a permit by 1 December 2017 will prevent any food or beverage from being distributed within the stall.
  4. Do not litter: printed collateral (flyers, cards, brochures or other) distributed must include the words Do not litter, Please dispose of this responsibly or words to that effect.
  5. No pegging: nothing may be pegged into the ground, make any holes in the ground and or cause damage to the grass at Alexandra gardens.
  6. Trees: no banners, signage or similar is permitted to be affixed to any tree within the event site.
  7. Electrical Equipment Tagging: all electrical equipment is required to be tagged and tested prior to arrival on site. Failure to do so will result in items being removed from the site or confiscated by Midsumma staff.

If you agree to the above, please click SUBMIT below. A confirmation email will be sent immediately to confirm our receipt of your registration. That email will also include a link to enable you to pay the deposit for your stall registration. Midsumma will send you an invoice for your outstanding registration fee, which will be required to be paid in full within 14 days.


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